ABOUT MEET FEES AND ESCROW ACCOUNTS

Escrow statements will be emailed to everyone frequently during the season. If you need to find out what your balance is, please contact Jim Gawronski via email at jimgawronski@earthlink.net.

Meet fees and escrow accounts can be confusing especially to families that are relatively new to the world of swimming. Many of you have had questions related to these fees. We are committed to providing more information on how meet fees are calculated as well as providing more timely and frequent updates on the status of your escrow accounts. To that end, here are some of the things we will be doing this year to improve communication as well as some answers to commonly asked questions regarding how meet fees are billed.

• As each meet is billed, you will receive a statement of your escrow account via email so you have an up-to-date account balance.
• Sometimes due to events beyond our control, two meets are billed at the same time. In these cases we will not be able to update balances after each meet. Also in these cases, the accounts can drop significantly especially if you have more than one swimmer in each meet. Please be aware of this and have sufficient funds in your account to cover all the meets.
• We will give examples- if entry fees are $4 per event and you have 2 swimmers who each swim 8 events over a 2 day meet, $64 will be deducted from your account to cover this meet. If applicable, relays will be billed in addition to this.
• If your swimmer is entered in additional events that are cut due to over subscription or other reasons, you may or may not get reimbursed for these events. CDOG needs to pay these entry fees and it is up to the hosting team whether the fees will be reimbursed
• IMPORTANT NOTE : To help us in updating records and depositing checks quickly, all checks must either be mailed to
  
  Jim Gawronski
  17 Haley Ridge Road
  Beacon Falls, CT 06403
  
  or placed in his folder at the pool or handed to Jim in person. Checks should NOT be given to coaches or any other board members.

To make sure that CDOG maintains a sufficient balance in the meet account, we will be asking all families to make a starting deposit per swimmer to this account based on the training group of each swimmer. In addition, a minimum balance of $50 per swimmer must be maintained in the account before each USA swim meet. After January 1st, each family will be asked to make an additional deposit in the account for each swimmer so that enough funds are available to cover year end meets.

REMEMBER- if your account has a positive balance, other CDOG families have covered the cost of your swimmer’s meet entries. In addition, your swimmer may not be allowed to participate in future meets. Please make sure this does not happen. We will make sure that you have an accurate and up-to-date account balance at all times so that you know the status of your account.

If you have any questions about your escrow account, please contact Jim Gawronski via e-mail at jimgawronski@earthlink.net.